ApeosWare Image Log Service

Overview

Features

Improve data security. Trace information leakage. Streamline office operations.
ApeosWare Image Log Management is a comprehensive system which makes it easy to manage, monitor and locate archived document images — the ideal solution for reducing the danger of leaked documents that could compromise business. Moreover, ample document storage capacity allows you to store data from the past to create more business opportunities in the future.

Deter information leakage
Any documents that have been copied, printed, scanned or sent / received by fax will be stored as images along with relevant process details and device information. This lets administrators monitor document handling activity by individual users as well as groups. And by combining the system’s management tools with other authentication functions — such as device passwords and IC cards — user activity is easily tracked, greatly deterring the occurrence of information leakage.

Trace the leakage
Discover who, what, Information leak when and where - When classified documents containing personal or other confidential information be leaked, you can find the responsible party by searching job logs and document content obtained from automatic OCR*¹ — fast, step-by-step tracking that shows you how and when a leak occurred. 

Monitor image logs and notify admins
To monitor document handling, simply pre-program search criteria or keywords and let ApeosWare Image Log Management automatically search for relevant documents. Reports are then generated and sent to administrators via e-mail at designated intervals determined by importance. All reports are saved for future reference and can be categorized by users or groups, assigned varying degrees of importance, and displayed by the year or month. This significantly reduces the possibility of information leakage caused by misuse of multifunction printers and other similar devices.

Store and recall document archives
Locating documents created by former employees can sometimes be tricky. Let ApeosWare Image Log Management automatically maintain your massive archives and always be assured of fast access to legacy data.

Track document handling operations
If you place or accept orders via fax, ApeosWare Image Log Management can record logs of fax transactions. Easily keep track of who ordered what and when in both standard text and archived image formats.

Benefits

• Reduces leakage and traces leak
• Leverage archived documents to increase office efficiency